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24 June 2019

I write to advise that following Circular 42 which was sent to all Branches in Wales & Western Divisional Council on 13 May 2019, the deadline for nominations has been extended to Wednesday 31 July 2019.

Due to the resignation of the incumbent Executive Committee Member for Wales and Western there is a casual vacancy. An election is now required to take place for a Wales and Western Executive Committee Member. The successful candidate will take office for the remainder of the term until 30th June 2021.

Executive Committee members are elected by individual vote of the members in the electoral district formed for that purpose which are also the Divisional Council areas. Nominations should be submitted on the appropriate nomination form attached to this circular. The form must be signed by both the Branch Chair and Correspondence Secretary and returned in the special envelope provided marked “EXECUTIVE COMMITTEE ELECTION 2019” to reach this office no later than Wednesday 31 July 2019. In all circumstances there MUST be two different Branch/SOG officers’ signatures on the forms.

Rule 9.2(b) provides that each Branch has the right to nominate one candidate for the Executive Committee. The candidate must be either a member of the nominating Branch or some other Branch in the same electoral district, excluding those members defined in Rule 9.2(n) i.e. members whose subscriptions to the Association are twelve weeks or more in arrears, employees of the Association and overseas members, excepting members employed and resident in Ireland and the Channel Isles.

No member of the Association is eligible to become a candidate for election unless they have been a member of the Association for a minimum period of two years on the date of closure of receipt of nomination. Retired members and Honorary Life members are not eligible to be candidates (see Rule 9.2(n) for full details).

The candidate must submit to Head Office a letter indicating their acceptance of nomination and may submit an election statement of no more than 200 words and a brief biography & recent photograph. These items must be submitted by the candidate to this office not later than the date upon which nominations close i.e. Wednesday 31 July 2019. Rule 9.2(c) refers:

“(c) Each candidate may send to Head Office written biographical details and a personal statement of views not longer than 200 words. They must reach Head Office by not later than the close of nominations. It shall be the personal responsibility of each candidate to meet this deadline.

The biographical particulars should contain nothing more than: (i) a list of TSSA positions (by title) held currently or in the past; (ii) a list of current or past TSSA activities (conferences or courses attended, committee or campaigning involvement not covered by (i) and similar activities and events); (iii) the candidate’s location; and (iv) length of membership in each case excluding material that ought properly to be included in the personal statement.

Rule 9.2(a) provides, inter alia, that no member of the Executive Committee who had been a member thereof for a period of six or more years shall be eligible to be an elected member of the Executive Committee until a further period of three years has elapsed.

I would also draw particular attention to section 48(8) of the Trade Union and Labour Relations (Consolidation) Act 1992 which states: “No-one, other than the candidate, shall incur any civil or criminal liability in respect of any publication of a candidate’s election address or of any copy required to be made for the purposes of the section”.

Branches are reminded that the Executive Committee have agreed that candidates for election may have their forenames or other name by which they wish to be known printed on the ballot paper and in the Preliminary/Final Agenda.

It will be the responsibility of the candidate to make clear to the Scrutineers how they wish to be known (i.e. J. Smith/John Smith/Joan Smith, etc). Candidates must include this information within their individual letter of acceptance and Branches should ensure that the details are entered on the nomination form as requested by the candidate.

  Nomination Form Wales & Western

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